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Save The Children Senior Coordinator, Awards--Education and Child Protection in Washington, District Of Columbia



The Senior Awards Coordinator is a key member of the Award Management team of the Department of Education and Child Protection that coordinates a portfolio of private awards, including from Corporations and Foundations. The primary responsibilities of this position include award administration, financial review and donor compliance of awards from opportunity to close out. The Senior Award Coordinator must ensure timely project implementation, and effective flow of information and resources to Save the Children International, our program implementation unit, via Save the Children’s Award Management and Financial systems. This position liaises with relevant stakeholders, particularly technical, finance, procurement and fund-raising staff, as well as Country Office Award Management staff. The Senior Award Coordinator problem-solves to ensure health of the caseload of awards, primarily from Corporations and Foundations, escalating any issues to their supervisor as needed.

What You’ll Be Doing (Essential Duties)

Monitor Award Portfolio (Corporate & Foundation Donors) (60%)

  • Efficiently coordinate a portfolio of low to medium risk corporate and foundation awards from start-up to close out in accordance with Save the Children and donor rules and regulations

  • Serve as primary point of contact on assigned awards, effectively communicating with Country Offices and SCUS stakeholders (i.e., Technical Assistance providers, program officers, other Business Teams, Resource Development, Finance, Grants and Contracts, HR)

  • Monitor award implementation and reporting to ensure compliance and completion of agreed deliverables

  • Track and monitor award budget versus actual expenditures to ensure expense charges are allowable, allocable and reasonable. Flag any variances to stakeholders and ensure any issues are resolved

  • Track and monitor Level of Effort (LOE) budget vs actuals for awards in his/her portfolio and/or departmental sharing of LOE as directed to maximize the best use of resources

  • Respond to donor communications, requests, amendments, etc. in coordination with direct supervisor

  • Utilize financial analysis tools to help key stakeholders understand spend rates and

  • Support the administrative management of designated award portfolio, ensuring all award files and donor communications are kept on file and within award management systems

  • Ensure award management system is up-to-date and consistently maintained with all relevant award information

  • Escalate issues or risks as appropriate to supervisor

Award Portfolio Support (US Government Awards) (20%)

  • Assist senior award staff on major US Government awards with various tasks to ensure compliance with donor rules and regulations

  • Review spend rates and financial transactions to ensure charges are reasonable, allowable, and allocable

  • Create and distribute invoices in the proper format to ensure timely payments from donors

Support New Business Development (10%)

  • Support the proposal approval process, and ensure feedback is given to the proper stakeholders

  • Coordinate the process of developing and submitting cost proposals in collaboration with RD, SCI and relevant partners

  • Provide review and analysis of proposal budgets, ensuring they are in line with the scope of the proposal, and provide feedback when necessary to proposal stakeholders

  • Draft sections of proposals (capability statements, budget narrative, management plan, reps and certs, etc.) as assigned

Knowledge Management (10%)

  • Support the department/agency to maintain knowledge management systems, ensuring award files are kept up to date in consistent manner, including posting documents current status, to support backstopping and handover

  • Support the department/agency to maintain knowledge management systems around resource development, ensuring documents such as proposals, budgets, capacity statements, Past Progress Reports, 1420s, bio statements, etc. are posted on the award management system

  • Participate in developing best practices, sharing resources, and ongoing trainings

  • Support Country Office capacity building with training on SCUS donor requirements

  • Participate in on-boarding of new staff members in day-to-day tasks as needed (e.g., administrative procedures, budget coding, travel, financial tracking, newsletters, SaveNet, external website, filing systems, etc.)

  • Stay up-to-date on new agency and donor policies

Required Qualifications

  • Minimum 2-3 years' work experience in area of expertise

  • A minimum of a High School diploma or equivalent

  • Intermediate excel skills, including the ability to do large data set analysis, vlook ups and pivot tables

  • Experience with budget and financial monitoring

  • Experience coordinating processes with large stakeholder groups

  • Strong written and verbal communication skills

  • Attention to detail, ability to manage and complete tasks

Preferred Qualifications

  • Experience with web based financial and award/project management systems

  • Experience working in INGO environment with donor funded projects

  • Knowledge of USG rules and regulations

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable law

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)