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ASRC Federal Holding Company Senior Documentation Management Specialist in Washington, District Of Columbia

ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real-time, mission-critical defense systems. We are seeking a Senior Documentation Management Specialist to support a NASA contract in Washington, D.C. Work location is flexible to report to either NASA HQ in Washington D.C. or NASA GSFC in Greenbelt MD.

Job Description: Full-time senior-level Document Management support in the areas of records management and document management for the MSR Program.


  • Maintain detailed knowledge of required compliance documentation including NASA Records Management Program Requirements and the (NRRS 1441.1) NASA Records Retention Schedules.

  • Serve as a subject-matter expert in records management.

  • Serve as the records liaison officer and support all activities for file plans, close-out, and National Archives and Records Administration (NARA) transitions.

  • Provide expertise in areas such as advising on formats for ease of download capability, building end item data packages, advising on correct document markings.

  • Work with records custodians to ensure that good records management practices are in place.

  • Work closely with the NASA HQ MSR personnel to develop, manage and maintain an organized SharePoint (Records Management System).

  • Point of contact (POC) between the MSR Program for the records management within SharePoint.

  • Provide SharePoint instructions which will include training groups and individuals, both civil servants and contractors.

  • Maintain SharePoint user access.

  • Serve as approver for MSR SharePoint access and authorization. When applicable, identify and confer with the approvers before granting access to restricted SharePoint locations.

  • Manage the SharePoint folder structure for the Program.

  • Create and manage reports and procedures to maximize the effectiveness of the SharePoint.

  • Monitor daily SharePoint reports to ensure folder structures are followed.

  • May lead other personnel in complex assignments dealing with the records management within SharePoint.

  • Report any significant changes that may have occurred in the SharePoint to the customers as needed.

  • Provide recommendations and develop new streamlined processes in response to changing or growing needs in records management.

  • Prepare presentation charts and reports pertaining to records management.

  • Ensure applicable meta-data is provided for all applicable records stored

  • Provide records management support to complete the yearly Program Organizational File Plan following the NASA Records Retention Schedule NRRS 1441.1.

  • Ensure all business needs and legal, regulatory and system requirements related to records management are met. Manages the records and information management program to ensure compliance.

  • Provide coordination and support in implementing Electronic Records Management policies, processes and procedures across the Program.

  • Support the development and implementation of an Enterprise Records Management Taxonomy and Classification Schema.

  • Use Business Processes Analysis to support Metadata Profile Development and define a new Metadata Schema, specific to the organization in accordance to known Metadata Standards for transfer and ingestion of records into SharePoint.

  • Define process of information architecture for configuring records management within the SharePoint to managing content lifecycle.

  • Provide business analyst skills for Records and Content Management related projects within the SharePoint environment.

  • Provide support in records management program activities such electronic record dispositioning including inventory, appraisal, and disposition.

  • May serve as lead resource for dealing with highly complex retention issues and confers with superiors on unusual records retention or compliance matters.

  • Perform additional duties as assigned.

Requirements :

  • Understanding of the principles, concepts, and techniques in the field of managing Federal records and enterprise content management systems (ECM), through all phases of the paper and electronic records life cycle including creation, collection, maintenance, use, and disposition.

  • Outstanding proactive customer service with strong problem-solving skills and the ability to anticipate customer needs by recognizing areas of opportunity and quickly providing solutions.

  • Must have excellent oral, written, and interpersonal communication skills with the ability and confidence to work with executive level customers and leadership.

  • Data management experience in a technical / engineering environment required.

  • Working knowledge of SharePoint document and data management highly preferred.

  • High-level proficiency in the Microsoft Office Suite.

  • Ability to work independently and collaborate successfully with a project team including project management and technical leads.

  • Ability to take direction from leadership, distribute functions across a cross-functional team, and keep track of structuring various tasks, employees, and policies.

  • Strong organizational skills, attention to detail, and demonstrated analytical skills.

  • Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC.

  • Some travel may be required.

Education and Experience:

  • Bachelor’s degree and 4 or more years of professional experience.

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.