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Description

We are offering a contract to hire employment opportunity for a bilingual Mandarin Executive Assistant in West Covina, California. The successful candidate will be part of our retail industry team, providing high-level administrative support, coordinating company events, and managing travel arrangements for staff. This role is integral to the smooth functioning of our operations and involves interacting with various departments across the company.

Responsibilities:

• Oversee all travel arrangements for staff, including flights, accommodations, and transportation.

• Plan, organize, and execute a range of internal and external meetings and events.

• Coordinate our company's cultural promotion projects, including content creation and brand promotion.

• Perform daily administrative management duties such as purchasing office supplies, recording meeting minutes, and managing files.

• Collaborate with different departments to provide administrative support and ensure smooth company operations.

• Respond swiftly to emergencies, resolve incidents, and ensure all administrative activities proceed as planned.

• Handle project management tasks and ensure the successful execution of various company projects.

• Coordinate and manage event planning activities for both internal and external stakeholders.

• Oversee the booking of travel arrangements for staff members as part of your administrative responsibilities.

• Contribute to the promotion of our company culture through various projects and initiatives.

Requirements

• Minimum of 3 years of experience as an Executive Assistant or in a similar role.

• Bachelor's degree or higher

• Proficiency in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System.

• Familiarity with About Time software.

• Proven ability in Calendar Management, Communication, Conference Calls, and Correspondence.

• Proficiency in Chinese language would be beneficial.

• Prior experience in Coordinating Events and Project Management.

• Ability to make Book Travel Arrangements efficiently.

• Strong organizational and multitasking abilities.

• Excellent interpersonal and communication skills.

• Proficient in using Microsoft Office Suite and other related software.

• Ability to maintain confidentiality of sensitive information.

• Demonstrated ability to work in a fast-paced environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .