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JOB REQUIREMENTS: Job ID: 20807 ATTENTION: The Office of the Provost at the University of Wisconsin-Whitewater seeks an Executive Assistant II (AD011). JOB DETAILS: This position provides executive administrative assistance and managerial office support for the Office of the Provost. This Academic Staff position provides regular in-person administrative support, and reports, to the Associate Vice Chancellor for Academic Affairs. RESPONSIBILITIES: Job Responsibilities: - Schedules logistics for meetings, conferences, and travel and organizes schedules for associate provost, and provost as needed. - Compiles, screens, and evaluates correspondence; reports and recommends actions. - Including requests to be absent and other reporting from academic affairs leadership - Independently interpret, review, edit and prepare reports for UW System - Develops and facilitates communications of varying complexity between multiple internal and external stakeholders. - Including, but not limited to, Academic Affairs Awards selection process, Regent\'s award, promotions, tenure decisions, leaves of absence, sabbaticals, and tuition reimbursement. - Manages the organization, auditing, security, and confidentiality of personnel matters records and files. - Manage all personnel transactions including monitoring hire forms for documentation of teaching qualifications; maintain confidential records; keep detailed records for reference and historical purposes; maintain physical personnel files in adherence to Universities of Wisconsin Policy. - Manage processes for faculty promotion, tenure, and employee relations such as post-tenure review, academic staff promotions, sabbatical processing, academic affairs leadership comprehensive evaluations, tuition reimbursement. - Monitors budgets, reviews, and approves expenditures. - Provide planning and support for Provost Office events. - Create and manage webpage updates, announcements, and invitations. - Reserve rooms and assist with accommodations, order catering and work with catering on final presentation. - Organize and assemble event awards and gifts. - Provide planning and support for Provost Office and other Academic Affairs hiring searches following established Human Resources processes. - Assist with other projects and activities as deemed necessary and appropriate for successful operation of the office; coordinate with other office staff to assure uninterrupted service. TO ENSURE CONSIDERATION: Applications received by May 26th, 2024, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hrstudent@uww.edu. For questions regarding this position, please contact: Becky Pfeifer 262-472-1055 pfeiferm@UWW.edu TO APPLY: Only complete application packages will be considered. This includes online submission of the following documents: - Cover Letter - Resume - Name and contact information for three professional references ***** OTHER EXPERIENCE AND QUALIFICATIONS: QUALIFICATIONS: Minimum Qualifications: - Associate degree or comparable experience. - Knowledge of and experience with standard office methods and procedures. - Excellent oral and written communication skills, reflective of an executive office in higher education. - Ability to use personal computer and software packages (e.g., MS Word, Excel, PowerPoint, Outlook) to schedule and organize events and meetings and create spreadsheets, reports, and presentations. Desired Qualifications: - Bachelor\'s Degree - Experience in an office at an executive or leadership level. - Ability to work as part of a collaborative team. - bility to organize complex tasks and manage multiple tasks effectively. - Ability to build strong working relationships with both internal and external constituents including a diverse staff and student population. - Ability to work flexibly as a positive teammate in a collaborative work environment. - Ability to work independently, setting own priorities to meet the demands of the position. - Ability to work non-traditional hours (evening, weekend) as needed. Knowledge, Skills, and Abilities: - Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds. - Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills. ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu